This could even result in use of more
paper than before if the CPA ends up printing a copy of the prior year
return to refer during the return preparation and then destroying it.
That would result in her printing almost all her clients’ prior year
returns and then destroying them because she has an electronic copy of
available at this time makes it easy to avoid this problem. Over time it
has become more and more easier for CPAs to go paperless as some of
these inconveniences have been addressed by the available technology.
A small investment can help CPAs
resolve this problem forever and would save them all the inconveniences
related to it. Windows XP allows the use of multiple monitors with one
computer. This feature is already there in the Windows XP. However, the
user would need to buy a special video adapter to attach to the computer
to connect multiple monitors. Multiple means up to 10 monitors can be
attached to one computer. There are numerous benefits of this
convenience in Windows XP.
If all your prior client documents are
already in electronic format on your server and you need to refer to
several of them at once to work on a particular project, you could open
each of those on separate monitors connected to the same computer. This
would eliminate the need to switch between different screens each time
you need to look at another document.
The set up for connecting additional
monitors to your Windows XP computer is not very complicated. If you use
a notebook computer you can use the feature of Dualview which is also
available in XP. You can just connect an external monitor to your
notebook and set up your XP, from Control Panel, for Dualview. The
limitation with Dualview is that your notebook or laptop monitor would
always be the primary monitor. The other feature, that of multiple
monitors, allows you to set any of the monitors as the primary monitor.
Once you set up your computer with
multiple monitors, you can eliminate one of the major inconveniences
that staff faces in a CPA offices, that of referring to multiple
documents from the file and having to switch between screens while
working. Even if you have already become comfortable switching between
screens on one computer, you may still want to test out this feature of
multiple monitors and you may be pleasantly surprised by the ease it
brings to your life. The details on setting up multiple monitors are
explained on the Microsoft website.